Privacy Policy for events co-organized by ICC and a co-organizer

DATA PROTECTION INFORMATION

 

Your personal data collected through this form is processed in accordance with the French Data Protection Act of 6 January 1978 as amended and the General Data Protection Regulation of 27 April 2016 (“GDPR”).

You will find hereinafter the complete information about the processing according to article 13 of the GDPR:

 

Data Controller/ DPO

Data Controller: The International Chamber of Commerce (“ICC”), 33-43 avenue du Président Wilson 75116 Paris, France

Contact details of the DPO: dataprotection@iccwbo.org

 

Purposes of the data processing

Purpose 1: Administration of your participation in the event organized by ICC.

Purpose 2: Complying with the legal obligation to limit the risk of COVID 19 infection.

Purpose 3: If requested, complying with local obligations, such as security obligations.

Purpose 4: Recording of the event sessions and administration of your right to access to records.

Purpose 5: Post-event evaluation (quality and statistics)

Purpose 6: Communication on the event in the press, on ICC website, in social medias. The publication of photos or videos in publications is submitted to your specific consent.

Purpose 7: Networking

Purpose 8: Subject to your specific consent and preferences, the ICC and affiliates and the sponsors, where applicable, can contact you by email to communicate offers and information related to their activities. You will be able to unsubscribe at any time by clicking on the unsubscribe link at the bottom of the correspondence.

 

 

Legal Basis

Article 6 (1) f of the GDPR: legitimate interest of ICC

Article 6 (1) b: performance of a contract

Article 6 (1) a of the GDPR: consent

Article 6 (1) c of the GDPR: legal obligation

 

Processed data

Categories of data processed

In application of the limitation principle, the collected data is absolutely necessary for your participation.

• Identity
• If required by public authorities, confirmation of a sanitary pass or of a negative PCR test can be requested. This information will be kept 15 days unless a different duration is required
• Professional status
• Economic and financial information
• Login data if required
• Contact details; Mobile number can be requested to send logistical information

 

Data source

The data comes from your registration.

 

Automated decision making

The treatment does not provide for automated decision making.

 

Persons concerned

People who want to register on https://2go.iccwbo.org/ or https://iccwbo.org/ or on registration applications provided by processors. The application gives the identity of the processor.

 

Categories of recipients of the data

• ICC teams in charge of missions related to the organization of the event;
• ICC departments involved in the administration and accounting tasks;
• Other departments of ICC (subject to your consent or for legitimate interest)
• ICC’s data manager team to better orient future editions or to engage with you on future similar services;
• ICC’s processor, as ticketing manager, which contact details are available in the registration form;
• Public authorities if requested pursuant to local laws related to COVID19 situation.

 

 

Non-EU data transfers

ICC will not transfer the data to countries outside the EU, except if:

• required for the organisation or the participation in an event outside the EU related to the event; or
• you consented that ICC communicate images or videos on social medias for information and promotion of the event; or
• you consented that ICC and its affiliates contact you by email to communicate offers and information related to their activities.

 

Data retention period

Data is kept 3 years from the collect or from your last contact with us. You will be able to unsubscribe at any time by clicking on the link available at the bottom of every correspondence.

Data is kept until the end of the membership for members of ICC.

ICC may retain certain information for a period longer than the retention period mentioned below in order to meet legal obligations. The User's data will nevertheless be deactivated and will no longer be accessible online.

Data is stored in Europe.

 

Security

Taking into account the state of the art, the costs of implementation and the nature, scope, context and purposes of processing as well as the risk of varying likelihood and severity of your rights and freedoms, ICC has taken appropriate technical and organizational measures to protect your personal information from loss, misuse and alteration.

 

Your rights with respect to your data

You have the right to query access, and to rectify or erase personal data.

You also have the right of restrictions of processing or to object to the processing as well as the right to data portability. 

To exercise your rights, you are invited to click on the link at the bottom of each correspondence.

If you are not satisfied with the reply, you can contact the Data Protection Officer (DPO) of ICC.

• Contact the DPO electronically dataprotection@iccwbo.org

• Contact the DPO by mail

The data protection officer

ICC

33-43 President Wilson Avenue

75116 PARIS

 

Complaint with the CNIL

If you feel, after contacting us, that your rights to your data are not respected, you can submit a complaint to the CNIL https://www.cnil.fr

19/08/2021 revised on 22/06/2022, and  21/12/2023